⚠ This column ships behind an account-level feature flag that is off by default.
Overview
Purchase Order line items already show what was Ordered, Shipped, and Received. A new Billed column (labelled Qty Billed) completes that picture by showing how much has actually been billed against each line — so you can reconcile a PO against its vendor bills (a 3-way match: ordered vs. received vs. billed) directly in Luminous instead of in an external spreadsheet.
How It Works (Step-by-Step)
- Go to Inventory > Purchase Orders.
- Open a PO to view its line items, either on the PO detail view or on the Line Items view in the left-hand list on the Purchase Orders page (which surface shows Billed can depend on your account's rollout stage — see FAQ).
- If you have billing access — the same access level that governs the Bills section — each line item now shows a Billed value alongside its existing Ordered, Shipped, and Received quantities, in that line's unit of measure.
- Billed totals everything billed against that line across all of its vendor bills, including bills that are still in progress and not yet posted. It's a gross figure — it does not subtract credits or returns.
- A line with no bills against it yet shows 0 in the Billed column.
- Wherever PO line-item quantities can be exported, the export now includes Billed for users with billing access, alongside Shipped and Received (previously screen-only).
Key Features / Options
| Feature | Details |
|---|---|
| Billed column | Shows total quantity billed against the line, across all its vendor bills |
| Gross total | Includes in-progress/unposted bills; does not net out credits or returns |
| Billing-access gated | Only visible to users with billing access (same access that governs Bills); other users see PO views unchanged, with no empty column or placeholder |
| Export support | Billed is now included in PO line-item exports for users with billing access, alongside Shipped and Received |
| Rollout | Ships behind a feature flag, off by default |
Tips & Best Practices
- Billed is a gross figure — if you need to account for credits or partial returns, check the Bills section directly; this column doesn't net those out for you.
- An in-progress, unposted bill already counts toward Billed — don't be surprised if the number shifts before that bill is finalized.
- If you have billing access but don't see the column yet, that's most likely a rollout timing issue rather than a permissions issue — confirm with Luminous Support.
FAQs & Troubleshooting
Q: Why don't I see a Billed column on my PO?
A: Either the feature isn't enabled for your account yet, or your user role doesn't have billing access. Contact Luminous Support to check which applies.
Q: Does Billed account for credits or partial returns?
A: No — Billed is a gross total across all vendor bills on the line. Netting credits/returns against it isn't currently supported.
Q: Can I hide the Billed column if I have billing access but don't want to see it?
A: Not currently — per-column show/hide isn't available for this column today.
Q: Where will I see the Billed column — the PO detail view or the Line Items tab?
A: This can vary by account. Check both — if it's missing from one view, it may still be enabled for the other.
Q: Is this related to the existing Remaining columns or the Shipped-vs-Received variance highlight I see on some POs?
A: No — those are part of a separate, earlier feature (PO quantity reconciliation). Billed is a new column layered on top of that same line-item view, but its rollout and visibility are tracked independently.
Additional Help If Billed isn't appearing as expected, or a number looks wrong, contact the Luminous Support Team through the in-app chat or at support@joinluminous.com.