Setting per-style PO numbers and notes in the buy sheet
When you build a buy using Bulk Order by Variant, each style becomes its own purchase order. You can give each PO a distinct Alternate ID (your buyer-facing PO number) and separate Public and Private Notes — without leaving the build step.
Where to find the fields
In Bulk order by variant (Inventory → Purchase Orders → Bulk order by variant), add your master SKUs on the Purchase order step. Each master SKU becomes its own purchase order.
Alternate ID appears as a column in the Quantities grid by default.
- To also edit Public note and Private note in the grid, click Columns and check them.
- To see every per-style override in one place, click the pencil icon in the PO column. This opens PO details for [SKU], which has - Alternate ID, Public note, Private note, and the other per-style fields.
| Field | What it does |
|---|---|
| Alternate ID | Sets this style's PO number. Leave it blank to keep the Luminous-generated PO number. |
| Public note | Shown to the supplier on the PO. If left blank, the note from Order details is used. |
| Private note | Internal only. If left blank, the note from Order details is used. |
The same three fields are also available in the PO details dialog that opens when you click the overrides icon on a style — useful when the panel is collapsed or you want to see all per-style overrides in one place.
Setting the fields via CSV upload
If you seed the buy from a CSV, include these columns:
| Column header | Notes |
|---|---|
Alternate ID | Buyer PO number for that row's style. Blank rows inherit no default — each style's Luminous number is used. |
Public note | Per-style public note. |
Private note | Per-style private note. |
Download the CSV template from the build step to get the correctly labelled columns.
Notes on Alternate ID
- There is no session-wide default for Alternate ID because one value cannot sensibly apply to multiple POs. It must be set individually per style (or per CSV row).
- The value is applied at commit time. If a style is retried after a failure, the same Alternate ID is re-sent — creation is still idempotent on the client side (a style already marked Created is never re-submitted).