Article Summary:

This guide walks you through how to receive purchase order items in bulk using the Line Item View in Luminous. This method allows for faster, more flexible receiving—especially when working with large orders. You'll learn how to search for the correct order, navigate the line item tab, and use different options for bulk editing or selecting items to add to receiving.

Step-by-Step Instructions:

  1. Search the Purchase Order
    Go to the Inventory > Purchase Orders page and type the sales order number into the Alternate ID field.

    • Example: For SO84339, type in 84339.

  2. Identify the Internal PO Number
    A number will appear on the far left—this is the internal PO number for that sales order.

    • Example: For SO84339, the number might be 26.

  3. Open the Line Item View
    Click ‘Line Items’ in the Purchase Orders menu on the left (instead of Active Orders).

  4. Choose a Receiving Method
    You have three options to edit receiving quantities:

    • Use Bulk In-Line Edit
    • Double-click the “Receiving” field on each line
    • Bulk select items on the left

    (Refer to the linked video for a demo of each method.)

  5. Edit Receiving Quantities
    Carefully adjust the quantities for each line item you are receiving.

  6. Choose the Appropriate Action

    • If you bulk selected items, click ‘Receive’ (shown with the number of selected lines, e.g. ‘(3) Receive’).
    • If you edited the receiving fields, click ‘Save Changes and Bulk Receive’.

  7. Review and Confirm
    All selected line items will now be added to the receiving flow.
    Double-check that all items are assigned to the correct warehouse and bin.

  8. Finalize
    Once everything looks correct, click ‘Submit’ in the Receiving Report window to complete the process.